FINANCE TOOL
Meeting Cost Calculator
See what a meeting actually costs based on attendees and their time.
Rough guide: divide an annual salary by about 2,080 (40 hours × 52 weeks) to estimate an hourly rate.
This meeting costs
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Cost per minute
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About this tool
Meetings have a real cost — everyone's time is worth something. Enter the number of attendees, their average hourly rate, and the meeting length to see what a meeting actually costs the organization, and (if it's a recurring meeting) what it adds up to over a month or year.
Frequently asked questions
- What counts as a good "average hourly rate"?
- A rough blended estimate across everyone in the meeting works fine for this purpose — it doesn't need to be precise down to the dollar, since the point is to get a realistic sense of scale, not exact payroll accounting.
- Does this include benefits and overhead?
- No — this is based purely on the hourly rate you enter. If you want a more "fully loaded" cost, add a rough estimate for benefits and overhead into the hourly rate before entering it.
- Why show a monthly and annual total for recurring meetings?
- A single meeting might seem cheap, but a weekly recurring meeting adds up fast — seeing the annual total often makes it clearer whether a standing meeting is worth keeping as-is, shortening, or trimming the attendee list.